5-Person Office Setup: Equipment List and Budget

Quick answer: a 5-person office setup usually needs 5 desks, 5 office chairs, 10 monitors, 5 monitor-arm setups, 5 computers or laptops, 5 docks if laptops are used, 5 keyboard-and-mouse sets, 5 headsets, 5 laptop stands for laptop users, 5 surge/power kits, and 5 cable-management kits. Then add 1 conference setup, 1 small-office network kit, 1 printer/storage area, and common-area basics.

This page turns the broader complete office setup checklist into a concrete five-person shopping plan. Use it to decide quantities first, then use the linked TPTK category guides to choose specific products.

Next planning step

Build The Full Office Shopping Plan

Use the complete office checklist to verify shared rooms, network capacity, print and storage needs, common areas, and the category guides behind each five-person quantity.

Open the complete office setup checklist

5-person quantity map

Start With 5 Repeatable Workstation Kits

The simplest way to set up a five-person office is to build one complete workstation kit, test it, then repeat it five times. After that, add shared systems.

5 desks + chairs

One work surface and one chair per employee.

See quantities

10 monitors

Two monitors per desk as the default planning baseline.

Plan displays

5 computer kits

Mini PC or laptop, dock, keyboard, mouse, headset, stand, and power.

Build the kit

1 shared core

Conference, network, print, storage, and common-area basics.

Plan shared gear

3 budget tiers

Lean, standard, and upgraded planning estimates.

See budget map

5-Person Workstation Equipment List

For five people, the workstation count is straightforward. The trick is not the math; it is standardizing enough that setup, support, and future replacements are manageable.

5 desks1 per personChoose standing desks or use the same fixed desk standard across the room.

5 office chairs1 per personChoose office chairs that are comfortable enough for full workdays.

10 monitors2 per personChoose office monitors. Use one monitor only for lighter roles.

5 monitor-arm setups1 dual arm or 2 single arms per deskChoose monitor arms to save desk space and make posture easier.

5 computers or laptops1 per personChoose mini PCs for fixed desks, or laptops when mobility matters.

5 docking stations1 per laptop workstationChoose docking stations if the office uses laptops with external monitors.

5 keyboard/mouse sets1 per personChoose keyboard and mouse combos for a clean standard.

5 headsets1 per personChoose office headsets if the team handles calls or video meetings.

5 power and cable kits1 per deskUse surge protection and cable management trays before the room fills up.

Shared Equipment For A 5-Person Office

A five-person office does not need enterprise infrastructure, but it does need a few shared systems that make the workstations usable.

1 conference setup1 small room or meeting nookStart with conference room equipment and add a whiteboard if meetings involve planning or client walkthroughs.

1 network kitRouter/access point + switch + UPSPlan Wi-Fi gear, network switches, and surge/UPS protection.

1 print/storage areaPrinter, shredder, labels, locked filesUse a laser printer, paper shredder, label printer, and locking file cabinet.

Common-area basicsSmall but easy to forgetPlan visitor chairs, trash/recycling, coffee or water, cleaning supplies, and a shared supply shelf.

5-Person Office Setup Budget Estimates

Use these as planning estimates, not live Amazon prices. The real number depends on current product pricing, shipping, tax, installation, IT labor, furniture delivery, and whether you reuse anything.

5-person office budget map showing workstation conference network print and storage quantities — For five people, budget by repeatable workstation kits first, then add the shared zones.

Lean setupPlanning estimate: about $7,500-$12,000Use simpler desks, value chairs, one or two monitors by role, basic conference gear, and a modest printer/network setup.

Standard setupPlanning estimate: about $12,000-$20,000Use consistent desks/chairs, dual monitors for most seats, docks, headsets, clean cable management, stronger Wi-Fi, and a practical conference setup.

Upgraded setupPlanning estimate: about $20,000-$35,000+Use better chairs, sit-stand desks, higher-end monitors, premium conference gear, cleaner installation, spare equipment, and stronger network/power protection.

Important: the estimates above are planning ranges only. They are not live prices, quotes, or guaranteed totals. Check current product pages and your actual office constraints before ordering.

Best Setup Order For A 5-Person Office

Do not order five of everything until one full seat works. A small office is still large enough for repeated mistakes to get expensive.

Plan internet, power, and network placement first. Desks are easier to move before everything is assembled.
Build one complete workstation. Test desk depth, monitors, dock, headset, power, and cable routing.
Repeat the workstation kit five times. Standardize where possible.
Finish the shared zones. Conference, network, print/storage, and common area should support the five seats.
Document the setup. Keep a simple list of what was bought, where it lives, and what to reorder.

Need the office setup tied to the workflow?

TPTK can help small businesses standardize workstations, forms, CRM handoffs, reporting, automations, internal tools, and the practical setup details behind a five-person office launch.

Explore automation help Email TPTK Call TPTK: 206-468-7620

Before you order

Check The Five-Person Plan Against The Full Office List

Confirm the workstation quantities above, then use the complete checklist to catch shared infrastructure and room-level items that are easy to miss.

Review the complete office setup checklist

FAQ

What equipment do I need for a 5-person office?

Plan 5 complete workstations, including desks, chairs, monitors, computers or laptops, docks if needed, keyboard/mouse sets, headsets, power, and cable management. Then add one conference setup, one network kit, one printer/storage area, and common-area basics.

How many monitors should a 5-person office buy?

A practical default is 10 monitors, or two per person, for roles that multitask across email, browser tabs, documents, CRM, accounting, scheduling, or support tools. Some lighter roles can use one monitor.

Should a 5-person office use laptops or mini PCs?

Use laptops when employees move between office, home, clients, or field work. Use mini PCs when desks are fixed and you want compact, clean workstations with fewer mobile-device support issues.

How much does a 5-person office setup cost?

As a planning estimate, a 5-person office might land around $7,500-$12,000 for a lean setup, $12,000-$20,000 for a standard setup, and $20,000-$35,000+ for an upgraded setup. These are not live prices.

What should I set up first in a 5-person office?

Start with internet, power, and network placement. Then build one complete workstation and test it before repeating that setup across all five seats.

Affiliate disclosure: The Pro Tool Kit may earn a commission when you buy through qualifying affiliate links on our category guides, at no extra cost to you. This page uses planning estimates and routes product selection to the detailed category guides.

5-Person Office Setup: Full Equipment List & Budget